2015 Exhibits & Sponsorship General Information

Exhibit Space Rental Fees
Shell scheme stands are available in a variety of sizes starting from 3m x 3m (9sqm) per linear booth space.  The cost of shell scheme stands is U.S. $3,000.00.  Price includes: Wall, elements and white panel with company name on each open side of the stand with carpet.  Please contact Exhibit Management with inquires for an island booth.

A 50% deposit for each space requested must be paid by date on invoice.  Balance due on the cost of space assigned is due on or before February 24, 2015. Applications received after February 24 must be paid in full.  Payment submitted by bank wire transfer must include an additional bank processing fee of $35 added to the booth fee total.

PLEASE NOTE: Further instructions on VAT tax will be under the "Exhibits & Sponsorship" page soon.

CYTO Priority Points System

Priority points are the participation and loyalty reward system for CYTO Exhibitors and Sponsors.  Accumulated points determine space selection order for next year's Congress.

Exhibitions accumulate Priority Points in three ways:

  1. Exhibit at the CYTO Congress 
  2. Become a Sponsor
  3. Host a commercial tutorial during the CYTO Congress
How are Priority Points accumulated with the purchase of exhibit space?


Companies receive one point per 3m x 3m space purchased, for a maximum of five points.  In the case of company mergers, exhibit management will use the highest number of years exhibited in calculating priority points.  The priority point deadline to submit your application is Tuesday, January 20, 2015.  After January 20 we will assign by date received.

Upgrade your eBooth Listing
Enhance your visibility to attendees by selecting one of the upgrade packages.  This can be found on your online application form or you may contact Janet Kearney at jkearney@cytoconference.org for details.  Add your companies URL as a Classic Upgrade for $250; add your companies URL and Company logo with a Premium Upgrade for $400 or add your companies URL, Company logo and one video with the Ultimate Upgrade package for $500.00.
  You may also add your company logo that includes your URL on the Floor Plan Map for $400.00.  Click here for the Upgrade Application Form.

Cancellation or Reduction
Notification of an exhibitor's decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.

If space is canceled or reduced prior to February 24, 50% of the cost of space will be retained.  No refunds will be given for any cancellations or reductions received after February 24, 2015; company will be responsible for full cost of space. 

 

Location Relative to Other Exhibits
Exhibitors may use the exhibit application to designate their preference for location near other companies or their wish not be adjacent to or opposite designated companies.  These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor. Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.

Booth Relocation Policy
Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.

Sub-Leasing
Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space.

Americans with Disabilities Act
Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within their booth and assigned exhibit space.

Exhibitor Badges
All exhibitors must register for badges.  Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates.  Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth.  For security purposes, these badges are NOT to be used for friends, clients, etc.  Exhibitor badges do not permit entry to scientific sessions. If you plan to attend scientific sessions, you may register at the CYTO non-member fee.  One complimentary scientific attendee badge will be given to each company.  The badge must be in the name of the exhibiting employee only.  If you misplace the badge during the meeting you must purchase a replacement.

Exhibitors will receive 6 badges per 3m x 3m space.  Additional badges may be purchased for $20.00 per badge plus 20% VAT Tax.  Lost, misplace badges may be purchase onsite for $5.00 per badge.  All badges must be picked up on-site.

Exhibitor registration will be open during the installation of exhibits starting Friday, June 26th and throughout the Congress.

Click here for Exhibitor registration 

Guest of Exhibitors
Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area.  Badges will be made available for up to 10 exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting.  The Guest of Exhibitor badge will permit entry only to the exhibit area from Sunday, June 28 through Tuesday, June 30, 2015.  Guest badges will not permit attendance at scientific sessions.

You may register your guest names through our registration system.  These badges will be available for pickup by guests starting on Sunday, June 28th.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Exhibitor Showcase
Cyto offers exhibitors the opportunity to have a hands on demonstration of products during show hours. Each presentation will have no longer than 10 minutes.  Each presentation will be listed in the Program schedule for Sunday, June 28, 2015 between 1800 - 1900 and Monday, June 29 between 1800 - 1900. 

The Exhibitor Showcase will include signage, lectern, microphone, screen, beamer, and seating for 50.

Deadline for approval including presentation title, description and presenters name is due by March 12, 2015. 
Click here for the application form. 

Commercial Tutorial Program
Commercial Tutorials provide your company an excellent opportunity to introduce new products, give in-depth technical demonstrations and present product updates. Space for commercial tutorials may be obtained for the following times:

Saturday, June 27    1245 - 1345
Sunday, June 28      1245 - 1345
Monday, June 29      1245 - 1345
Tuesday, June 30     1245 - 1345

Cost for the one 60 minute afternoon Tutorial will be $2,500 (includes A/V) plus 20% VAT tax. Deadline to submit an application is March 12, 2015.
Please Note: Rooms for Commercial Tutorials are limited and each company may not present more than two. Click here for the application form.

Programs
Copies of the Program will be available at the Exhibitor Registration Desk starting Saturday, June 27.
Back to Top^