2015 Exhibits & Sponsorship Rules and Regulations for Exhibits

Exhibits must be of an educational character and relevant to the registrants’ scientific and professional interests. ISAC reserves the right, at its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors. By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations outlined within this website. Conformity with these Rules and Regulations for this Congress will be monitored by Exhibit Management.

Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein. If it is decided that an exhibitor has failed to comply with any rule the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final.

Space Assignment
Priority for space assignment is given according to the following system established by the CYTO Exhibits Advisory Committee. Each company will be given one point for each booth, for a maximum of five points for exhibiting. Points toward priority in space assignment will be maintained on a cumulative basis starting with those earned since May 2014.

Starting in 2014 any exhibitor who presents a one hour Commercial Tutorial and or Sponsors (under Exhibit Management items) will accumulate additional priority points.

In the event an exhibiting company merges with, buys, or is bought by another company, the highest number of points accumulated by either company will prevail as the point total for the new concern. Points are not combined to arrive at an exhibiting company's point status.  To obtain maximum benefit from the priority point system, applications for space must be received on or before January 20, 2015. Applications received after January 20, will be assigned in order of receipt. Since it is almost impossible to contact each company for new selections of space, please do not concentrate all choices in one area. Applications for space must be received by March 12, 2015 to be listed in the Program.

Note: Exhibitors wishing to create their own island booths or requesting island space other than those islands that pre-exist on the floor plan will be charged the full cost of all booths deleted to create such islands.

A 50-word description of products and/or services to be displayed in your booth must be submitted. This information will be published in the Congress Program provided that the application and description is received no later than March 12, 2015. If the description is not provided by the deadline date only the name, address and booth number will be printed in the Congress Addendum. The description must be submitted on-line. Instructions to key in this information will be included in the exhibit space confirmation packet.

Late Applications
Applications received after the March 12, 2015 deadline will be listed in the Congress Addendum only.

 

Installation of Exhibits

Thursday, June 25, 1300  - 2000 (Island Booths)

Friday, June 26, 800  - 2000

Saturday, June 27, 800  - 1530

Set up for all exhibitors

Please note: Children under the age of 12 are not permitted in the exhibit hall during set-up or dismantling of exhibits.

Exhibitors are urged to order in advance all services required. All exhibit material must be unpacked by designated time to permit the removal of empty crates and cartons from the exhibit area. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibiting, or will be ordered set up by Exhibit Management and all costs incurred will be charged to the exhibitor. No refuse, such as empty cartons, may be placed in the aisles after the final sweeping of the aisles in the exhibit area. Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning of the exhibit area since time will not permit a sweeping of booths or aisles on opening morning.

Crate Storage
It is mandatory that empty crates, boxes and cartons be removed from the exhibit area before opening of exhibit floor. Do not store anything of value in crates going into storage.

Exhibit Dates and Hours
Saturday, June 27, 1800 - 2000
Opening Reception

Sunday, June 28, 1130 - 1900
Happy Hour in exhibit hall from 1800 - 1900

Monday, June 29, 1130  - 1900 
Happy Hour in exhibit hall from 1800  - 1900

Tuesday, June 30, 1130  - 1630 


As a courtesy to the participants and your fellow exhibitors, it is requested that you open your exhibit on time each morning and staff it throughout the day until the scheduled closing hour. Deliveries or removal of equipment must be made before or after exhibit hours. A pass must be obtained from Exhibit Management to remove any material or equipment prior to Tuesday, June 30. Once the exhibit opens Tuesday, morning, nothing may be removed until the exhibit is officially closed at 1630.

Exhibits Tear Down
Tuesday, June 30, 1630 - 2300

Wednesday, July 1, 0800 - 1600

No packing of equipment, literature, etc., or dismantling of exhibits will be permitted until the official closing time. Violators will not be invited to exhibit at future meetings. IMPORTANT: To avoid any damage to your equipment, please remain in your exhibit until crates are delivered and labor is available. Watchmen are appointed; however the International Society for Advancement of Cytometry, FASEB Exhibit Management, the Scottish Exhibition and Conference Centre, and GES Global Experience Specialists cannot assume any responsibility for loss of or damage to exhibits, equipment, personal belongings, etc.

General Conduct of Exhibits
The following practices are prohibited:

1.   Noisy electrical or other mechanical apparatus interfering with other exhibitors.
2.   Operation of x-ray equipment.
3.   Canvassing or distributing any material outside the exhibitor's own space.
4.   Sub-leasing of exhibit space.
5.   The use of billboard advertisements must have Management approval.
6.   Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations or displays away from the exhibit area during the exhibit hours.
7.   Photographing, video taping, or examining another exhibitor's equipment without permission.
8.   Balloons of any kind.
9.   Entry into another exhibitor's booth without permission.
10. Door drops in hotels.
11. Dismantling exhibits and leaving before official exhibit close at 1600, Tuesday, June 30, 2015. 


Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and knowledgeable in the products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from scientific registrants or companies exhibiting.

The use of open audio systems is discouraged. Requests to use an open audio system must be approved by the Exhibit Manager and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors.

Location Relative to Other Exhibits
Exhibitors may use the exhibit form to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible.

Booth design

Height restriction is 8'.2" (2.5meters)

The back wall of the display is limited to 8'.2" inches high. Models or to-scale drawings of content exhibits must be submitted in advance to Exhibit Management for approval .  Hanging signs are not permitted.

Island Booths
Height restriction 25'

In island booth units, bordered on four sides by aisles, the full cubic content of the space may be used. Models or to-scale drawings of cubic content exhibits must be submitted in advance to Exhibit Management for approval to avoid problems during exhibit set-up. Hanging signs are permitted.


End Cap Booths
An End Cap Booth is a booth that has open sides on three aisles.  CYTO does not permit End Cap booths.

Use of Animals

The use of live animals, photographs and other forms of visual display of surgery being performed will not be permitted in exhibit booths.

Use of ISAC Society Name and Logo

The use of the ISAC name and/or logo is not permitted on signs inside or outside the exhibit area, or on descriptive product literature, EXCEPT reference may be made to the meeting as CYTO2015 (30th Congress of the International Society for Advancement of Cytometry)" (with place and dates) on the exhibitor's advertisement.
 
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