2017 Exhibits & Sponsorships General Information


Exhibit Space Rental Fees

Each 10' x 10' inside booth is $3,000 and each 10' x 10' corner booth is $3,200.00.  Special islands contact Janet Kearney at jkearney@cytoconference.org for price per square foot.  Rental includes: 8' high drape and 36" high side dividers and a standard (7" x 44" ) identification sign with company name.  The hall is not carpeted.  Exhibitors are required to carpet their booth.

A 50% deposit for each space requested must be paid by date on invoice.  Balance due on the cost of space assigned is due on or before February 16, 2017. Applications received after February 9 must be paid in full.  Payment submitted by bank wire transfer must include an additional bank processing fee of $25 added to the booth fee total.

CYTO Priority Points System

Priority points are the participation and loyalty reward system for CYTO Exhibitors and Sponsors.  Accumulated points determine space selection order for next year's Congress.

Exhibitions accumulate Priority Points in three ways:

  1. Exhibit at the CYTO Congress 
  2. Become a Sponsor
  3. Host a commercial tutorial during the CYTO Congress
How are Priority Points accumulated with the purchase of exhibit space?


Companies receive one point per booth purchased, for a maximum of five points.  In the case of company mergers, exhibit management will use the highest number of years exhibited in calculating priority points.  The priority point deadline to submit your application is Thursday, January 19, 2017.  After January 19, 2017 we will assign by date received.

Upgrade your eBooth Listing 

You may also select a Banner Ad on the virtual floor plan which includes your URL for $400.00.  Click here for the Upgrade Application Form.

Enhance your visibility to attendees by selecting one of the upgrade packages.  This can be found on your online application form or you may contact Janet Kearney at jkearney@cytoconference.org for details. 

Add your companies URL as a Classic Upgrade for $250; add your companies URL and Company logo with a Premium Upgrade for $400 or add your companies URL. Company logo and one video with the Ultimate Upgrade package for $500.00.


Cancellation or Reduction

Notification of an exhibitor's decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.

If space is canceled or reduced prior to February 16, 2017 50% of the cost of space will be retained.  No refunds will be given for any cancellations or reductions received after February 16, 2017; company will be responsible for full cost of space. 

 

Location Relative to Other Exhibits

Exhibitors may use the exhibit application to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies.  These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor. Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.


Booth Relocation Policy

Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.


Sub-Leasing

Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space.

Americans with Disabilities Act

Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within their booth and assigned exhibit space.

Exhibitor Badges

All exhibitors must register for badges.  Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates.  Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth.  For security purposes, these badges are NOT to be used for friends, clients, etc.  Exhibitor badges do not permit entry to scientific sessions. If you plan to attend scientific sessions, you may register at the CYTO non-member fee.  One complimentary scientific attendee badge will be given to each company.  The badge must be in the name of the exhibiting employee only.  If you misplace the badge during the meeting you must purchase a replacement.

Exhibitors will receive 6 badges per 10' x 10' booth.  Additional badges may be purchased for $50.00 per badge.  Lost, misplace badges may be purchase onsite for $5.00 per badge.  All badges must be picked up on-site.

Exhibitor registration will be open during the installation of exhibits starting Friday, June 9th and throughout the Congress.

Exhibitor Registration  Available in February

Guest of Exhibitors

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area.  Badges will be made available for up to 10 exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting.  The Guest of Exhibitor badge will permit entry only to the exhibit area from Monday, June 12 through Wednesday, June 14, 2017.  Guest badges will not permit attendance at scientific sessions.  You may register your guest names through our registration system.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Exhibitor Showcase

CYTO offers exhibitors the opportunity to have a hands on demonstration of products during show hours. Each presentation will have no longer than 15 minutes.  Each presentation will be listed in the Program schedule for Sunday, June 11, 2016 between 1800 - 1915 and Monday, June 12 between 1900 - 2000. 

The Exhibitor Showcase will include signage, lectern, microphone, screen, beamer, and seating for 50.

Deadline for approval including presentation title, description and presenters name is due by February 23, 2016. 
Click here for the application form. 

Commercial Tutorial Program

Commercial Tutorials provide your company an excellent opportunity to introduce new products, give in-depth technical demonstrations and present product updates. Space for commercial tutorials may be obtained for the following times:

Sunday, June 11          1230 - 1330
Monday, June 12          1230 - 1330
Tuesday, June 13         1230 - 1330

Wednesday, June 14   1230 - 1330

Cost for the one 60 minute afternoon Tutorial will be $2,500 (includes A/V). Deadline to submit an application is February 16, 2017.
Please Note: Rooms for Commercial Tutorials are limited and each company may not present more than two. Application form will be live by mid-January, 2017.

Programs

Copies of the Program will be available at the Exhibitor Registration Desk starting Sunday, June 11.