33rd Congress of the International Society for Advancement of Cytometry
   
General Information
Rules & Regulations
Quick Facts
Commercial Tutorials
Exhibit Application
Exhibitor Badges
Exhibitor Service Kit
Floor Plan
Advertising Opportunities
Sponsorship Opportunities
Sponsor/Advertising Requirements & Deadlines
Mail List Order
Past Exhibitors

For Exhibit Registration, click here

Prague Public Transportation

Prague's public transportation system has been rated as fifth in the world in the Sustainable Cities Mobility Index 2017 (compiled by Arcadis). The swift and efficient metro is in operation from 500-0000, and there are special night tram and bus services. Prague's Congress Center is located next to the Vysehrad metro station and is two stops (4 minutes) from the historic city center. It is 40 minutes by public transport from the airport. A ticket to use the public transport system for free will be distributed to all attendees onsite at the Congress Centre. More information will be provided before the meeting. For a map of the system, click here.

Exhibit Space Rental Fees

Each space is 3mx3m=9m except for the following numbers on the Second floor we have space #25 as 48m, # 26 is 48m, #84 is 4.5x2m=9m.  Third floor space 117 - 122 is 4.5x2m=9m and #128 =49m.  The cost is $366.66 per meter ($3,300) per space. 
The required 21% VAT Tax will apply to the following:
All Business to Business in EU and non-EU must pay VAT tax in advance.  If you have a valid VAT ID # please forward to Exhibit Management at exhibits@cytoconference.org for a refund. 
U.S. are exempt from VAT. 
Rental does not include a shell scheme.  If you wish to purchase the shell scheme, pricing will be available in the Service kit by mid-January.  Price will include an identification sign with company name if you order a shell scheme. The foyer area is not carpeted.

When you receive an invoice or if you order in advance you must pay the full amount on invoice.   Payment submitted by bank wire transfer must include an additional bank processing fee of $25 added to the booth fee total.

CYTO Priority Points System

Priority points are the participation and loyalty reward system for CYTO Exhibitors and Sponsors.  Accumulated points determine space selection order for next year's Congress.

Exhibitions accumulate Priority Points in three ways:

  1. Exhibit at the CYTO Congress 
  2. Become a Sponsor
  3. Host a commercial tutorial during the CYTO Congress
How are Priority Points accumulated with the purchase of exhibit space?


Companies receive one point per booth purchased, for a maximum of five points.  In the case of company mergers, exhibit management will use the highest number of years exhibited in calculating priority points. The priority point deadline to submit your application is Monday, December 18, 2017.  After December 18, 2017 we will assign by date received.

 

Cancellation or Reduction

Notification of an exhibitor's decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.

If space is canceled or reduced prior to January 4, 2018 50% of the cost of space will be retained.  No refunds will be given for any cancellations or reductions received after January 5, 2018; company will be responsible for full cost of space. 

 

Location Relative to Other Exhibits

Exhibitors may use the exhibit application to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies.  These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor. Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.


Booth Relocation Policy

Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.


Sub-Leasing

Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space.
 

Americans with Disabilities Act

Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within their booth and assigned exhibit space.

 

Exhibitor Badges

Exhibitor registration opens March 1, 2018; a link to register will be sent to each exhibiting company.

Exhibit Personnel Badge - All exhibitors must register for badges. Exhibitors will receive 6 badges per 3mx3m space.  Additional badges may be purchased for $50.00 per badge.  Lost, misplace badges may be purchased onsite for $25.00 per badge.  All badges must be picked up on-site. Exhibitor registration desk will be open during the installation of exhibits starting Friday, April 27 and throughout the Congress. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates.  Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth.  For security purposes, these badges are NOT to be used for friends, clients, etc.  Exhibitor badges do permit entry to the CYTO Innovation Session, Robert Hook Lecture, and the Roger Tsien Keynote Lecture, but they do not permit entry to other scientific sessions.

Full Congress Attendee Badge - One Full Congress Attendee Badge will be provided to each exhibiting company.  The required 21% VAT tax (based on a $675 value) will be charged when you register.  This badge allows access to all sessions. The badge must be in the name of the exhibiting employee only.  If you misplace the badge during the meeting you must purchase a replacement. Any additional Attendee Badge  that you require can be purchased at the applicable Congress rate based on the membership category of the individual and date of purchase. For example, if the attendee is not a member of ISAC, the individual can register at the nonmember rate, plus applicable VAT. Please refer to registration deadlines listed at http://cytoconference.org/2018/Registration/Registration-Information.aspx as fees vary for early, advance, and onsite registration.

Guest of Exhibitor Badge - Up to 10 Guest of Exhibitor badges will be made available per company.  Guest badges are defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting.  The Guest of Exhibitor badge will permit entry only to the exhibit area from Monday, April 30 through Wednesday, May 2, 2018.  Guest badges will not permit attendance at scientific sessions.  You may register your guest names through the  registration system.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. 

 

Commercial Tutorial Program

Commercial Tutorials provide your company an excellent opportunity to introduce new products, give in-depth technical demonstrations and present product updates. Space for commercial tutorials may be obtained for the following times:

Sunday, April 29         1230 - 1330
Monday, April 30         1230 - 1330
Tuesday, May 1           1230 - 1330

Wednesday, May 2      1230 - 1330

Cost for the one 60 minute Tutorial will be $3,000 (includes standard A/V equipment). Deadline to submit an application is January 9, 2018.

Please Note:  
All congress attendees, with a scientific registration badge, are permitted to attend any commercial tutorial session of their choosing. Exhibitors are not permitted to block entry of any scientific delegates, no matter their affiliation, from participation in their session.

Companies may not present more than two tutorial sessions.
 

Programs

Copies of the Program will be available at the Exhibitor Registration Desk starting Sunday, April 30, 2018. We suggest exhibitors download the mobile app for the latest information about the Congress.

 
2018 CYTO Sponsors
Bangs-Logo BeckmanCoulter-Logo BioLegend-Logo BioRad-Logo Cytek-Logo Miltenyi-Biotec-Logo Sony-Logo ThermoFisherScientific-Logo
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