33rd Congress of the International Society for Advancement of Cytometry
   
Commercial Tutorial Application
Exhibitor Login
Floor Plan Second Floor (PDF)
Floor Plan Third Floor (PDF)
General Information
Marketing and Promotional Opportunities
Online Exhibit Space Application
Past Exhibitors
Quick Facts
Rules and Regulations for Exhibits
Sponsorship Opportunities

Prague Public Transportation

Prague's public transportation system has been rated as fifth in the world in the Sustainable Cities Mobility Index 2017 (compiled by Arcadis). The swift and efficient metro is in operation from 500-0000, and there are special night tram and bus services. Prague's Congress Center is located next to the Vysehrad metro station and is two stops (4 minutes) from the historic city center. It is 40 minutes by public transport from the airport. A ticket to use the public transport system for free will be distributed to all attendees onsite at the Congress Centre. More information will be provided before the meeting. For a map of the system, click here.

Exhibit Space Rental Fees

Each space is 3mx3m=9m except for the following numbers on the Second floor we have space #25 as 48m, # 26 is 48m, #84 is 4.5x2m=9m.  Third floor space 117 - 122 is 4.5x2m=9m and #128 =49m.  The cost is $366.66 per meter ($3,300) per space. 
The required 21% VAT Tax will apply to the following:
All Business to Business in EU and non-EU must pay VAT tax in advance.  If you have a valid VAT ID # please forward to Exhibit Management at exhibits@cytoconference.org for a refund. 
U.S. are exempt from VAT. 
Rental does not include a shell scheme.  If you wish to purchase the shell scheme, pricing will be available in the Service kit by mid-January.  Price will include an identification sign with company name if you order a shell scheme. The foyer area is not carpeted.

When you receive an invoice or if you order in advance you must pay the full amount on invoice.   Payment submitted by bank wire transfer must include an additional bank processing fee of $25 added to the booth fee total.

CYTO Priority Points System

Priority points are the participation and loyalty reward system for CYTO Exhibitors and Sponsors.  Accumulated points determine space selection order for next year's Congress.

Exhibitions accumulate Priority Points in three ways:

  1. Exhibit at the CYTO Congress 
  2. Become a Sponsor
  3. Host a commercial tutorial during the CYTO Congress
How are Priority Points accumulated with the purchase of exhibit space?


Companies receive one point per booth purchased, for a maximum of five points.  In the case of company mergers, exhibit management will use the highest number of years exhibited in calculating priority points.  The priority point deadline to submit your application is Monday, December 18, 2017.  After December 18, 2017 we will assign by date received.

Upgrade your eBooth Listing 

You may also select a Banner Ad on the virtual floor plan which includes your URL for $400.00.  Click here for the Upgrade Application Form.

Enhance your visibility to attendees by selecting one of the upgrade packages.  This can be found on your online application form or you may contact Exhibit Management at exhibits@cytoconference.org for details. 

Add your companies URL as a Classic Upgrade for $250; add your companies URL and Company logo with a Premium Upgrade for $400 or add your companies URL. Company logo and one video with the Ultimate Upgrade package for $500.00.


Cancellation or Reduction

Notification of an exhibitor's decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.

If space is canceled or reduced prior to January 4, 2018 50% of the cost of space will be retained.  No refunds will be given for any cancellations or reductions received after January 5, 2018; company will be responsible for full cost of space. 

 

Location Relative to Other Exhibits

Exhibitors may use the exhibit application to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies.  These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor. Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.


Booth Relocation Policy

Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.


Sub-Leasing

Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space.

Americans with Disabilities Act

Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within their booth and assigned exhibit space.

 

Exhibitor Badges

All exhibitors must register for badges.  Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates.  Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth.  For security purposes, these badges are NOT to be used for friends, clients, etc.  Exhibitor badges do not permit entry to scientific sessions. If you plan to attend scientific sessions, you may register at the CYTO non-member fee.  One full attendee badge will be given to each company ($750).  The required 21% VAT tax from ($750 value) will be charged when you register.  The badge must be in the name of the exhibiting employee only.  If you misplace the badge during the meeting you must purchase a replacement.

Exhibitors will receive 6 badges per 3mx3m space.  Additional badges may be purchased for $50.00 per badge.  Lost, misplace badges may be purchased onsite for $25.00 per badge.  All badges must be picked up on-site.

Exhibitor registration will be open during the installation of exhibits starting Friday, April 27 and throughout the Congress.

Exhibitor Registration Available by January 16, 2018

Guest of Exhibitors

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area.  Badges will be made available for up to 10 exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting.  The Guest of Exhibitor badge will permit entry only to the exhibit area from Monday, April 30 through Wednesday, May 2, 2018.  Guest badges will not permit attendance at scientific sessions.  You may register your guest names through our registration system.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

 

Commercial Tutorial Program

Commercial Tutorials provide your company an excellent opportunity to introduce new products, give in-depth technical demonstrations and present product updates. Space for commercial tutorials may be obtained for the following times:

Sunday, April 29         1230 - 1330
Monday, April 30         1230 - 1330
Tuesday, May 1           1230 - 1330

Wednesday, May 2      1230 - 1330

Cost for the one 60 minute afternoon Tutorial will be $3,000 (includes A/V). Deadline to submit an application is January 9, 2018.
Please Note: Rooms for Commercial Tutorials are limited and each company may not present more than two. Click here for the application form.

Programs

Copies of the Program will be available at the Exhibitor Registration Desk starting Sunday, April 30, 2018.
Thank You to Our 2017 CYTO Sponsors
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Questions?
See our General Information Page or email us at info@cytoconference.org
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