Exhibits must be of an educational character and relevant to the registrants’ scientific and professional interests. ISAC reserves the right, at its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors. By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations outlined within this website. Conformity with these Rules and Regulations for this Congress will be monitored by Exhibit Management.
Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein. If it is decided that an exhibitor has failed to comply with any rule the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final.
Priority for space assignment is given according to the following system established by the CYTO Exhibits Advisory Committee. Each company will be given one point for each booth, for a maximum of five points for exhibiting. Points toward priority in space assignment will be maintained on a cumulative basis starting with those earned since May 2014.
Starting in 2014 any exhibitor who presents a one hour Commercial Tutorial and or Sponsors (under Exhibit Management items) will accumulate additional priority points.
In the event an exhibiting company merges with, buys, or is bought by another company, the highest number of points accumulated by either company will prevail as the point total for the new concern. Points are not combined to arrive at an exhibiting company's point status. To obtain maximum benefit from the priority point system, applications for space must be received on or before December 18, 2017. Applications received after December 19, will be assigned in order of receipt. Since it is almost impossible to contact each company for new selections of space, please do not concentrate all choices in one area. Applications for space must be received by March 1, 2018 to be listed in the Program.
Note: Exhibitors wishing to create their own island booths or requesting island space other than those islands that pre-exist on the floor plan will be charged the full cost of all booths deleted to create such islands.
A 50-word description of products and/or services to be displayed in your booth must be submitted. This information will be published in the Congress Program provided that the application and description is received no later than March 1, 2018. The description must be submitted on-line. Instructions to key in this information will be included in the exhibit space confirmation packet.
Applications received after the March 1, 2018 deadline will be listed in the Congress App.
Installation of Exhibits
Friday, April 27, 1200 - 1700
Saturday, April 28, 0800 - 1700
Sunday, April 29, 0800 - 1200
Set up for all exhibitors
Please note: Children under the age of 12 are not permitted in the exhibit hall during set-up or dismantling of exhibits.
Exhibitors are urged to order in advance all services required. All exhibit material must be unpacked by designated time to permit the removal of empty crates and cartons from the exhibit area. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibiting, or will be ordered set up by Exhibit Management and all costs incurred will be charged to the exhibitor. No refuse, such as empty cartons, may be placed in the aisles after the final sweeping of the aisles in the exhibit area. Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning of the exhibit area since time will not permit a sweeping of booths or aisles on opening morning.
It is mandatory that empty crates, boxes and cartons be removed from the exhibit area before opening of exhibit floor. Do not store anything of value in crates going into storage.
Exhibit Dates and Hours
Sunday, April 29, 1800 - 2000
Welcome Reception in exhibit areal from 1800-1900
Monday, April 30, 1000 - 1900
Poster Session/Happy Hour
from 1715 - 1845
Tuesday, May 1, 1000 - 1700
Poster Session/Ice Cream Social from 1515 - 1645
Wednesday, May 2, 1000 - 1530
As a courtesy to the participants and your fellow exhibitors, it is requested that you open your exhibit on time each morning and staff it throughout the day until the scheduled closing hour. Deliveries or removal of equipment must be made before or after exhibit hours. A pass must be obtained from Exhibit Management to remove any material or equipment prior to Wednesday, May 2. Once the exhibit opens Wednesday morning, nothing may be removed until the exhibit is officially closed at 1400.
Exhibits Tear Down
Wednesday, May 2, 1530 - 2100
Thursday, May 3, 0800 - 1200
No packing of equipment, literature, etc., or dismantling of exhibits will be permitted until the official closing time. Violators will not be invited to exhibit at future meetings. IMPORTANT: To avoid any damage to your equipment, please remain in your exhibit until crates are delivered and labor is available. The International Society for Advancement of Cytometry, FASEB Exhibit Management, the Prague Congress Centre and Trimf Exposition cannot assume any responsibility for loss of or damage to exhibits, equipment, personal belongings, etc.
General Conduct of Exhibits
The following practices are prohibited:
1. Noisy electrical or other mechanical apparatus interfering with other exhibitors.
2. Operation of x-ray equipment.
3. Canvassing or distributing any material outside the exhibitor's own space.
4. Sub-leasing of exhibit space.
5. The use of billboard advertisements must have Management approval.
6. Publicizing and/or maintaining any extracurricular activities, inducements,
demonstrations or displays away from the exhibit area during the exhibit hours.
7. Photographing, video taping, or examining another exhibitor's equipment without
8. Balloons of any kind.
9. Entry into another exhibitor's booth without permission.
10. No catering allowed in exhibit booth.
11. Door drops in hotels.
12. Dismantling exhibits and leaving before official exhibit close at 1400, Wednesday, May 2, 2018.
Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and knowledgeable in the products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from scientific registrants or companies exhibiting.
The use of open audio systems is discouraged. Requests to use an open audio system must be approved by the Exhibit Manager and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors.
ISAC Code of Conduct at Meetings and Other Society Activities
ISAC expects members and meeting attendees to behave in a courteous, collegial, and respectful fashion to each other, volunteers, ISAC staff, vendors, and meeting facility staff. Attendees should abide by common-sense rules governing professional and personal interactions, and public behavior (including behavior in public electronic communications), and should show common courtesy to others, and respect for private property, including respect for the intellectual property of presenters. Demeaning, abusive, harassing, or threatening behavior towards other attendees or towards volunteers, ISAC staff, meeting management group, convention center staff, or security will not be tolerated, either in personal or electronic interactions. Scientific misconduct will not be tolerated at meetings or other society activities. Scientific misconduct is defined as an action that willfully compromises the integrity of scientific research, and includes plagiarism and the falsification or fabrication of data. Suspected cases of scientific misconduct should be referred to the Chair of the ISAC Ethics Committee for action.
ISAC Sexual Harassment Policy
It is the policy of the society that all members are responsible for ensuring that the ISAC community is free from sexual harassment in all communications and during the annual conference. The society strongly disapproves of inappropriate sexual behavior either at the annual conference or during any in-person or virtual society functions and communications. All members and event attendees should avoid actions or conduct which could be viewed as sexual harassment. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexually harassing nature, when: (1) submission to the harassment is made, either explicitly or implicitly, a term or condition of a society community professional relationship; (2) submission to or rejection of the harassment is used as the basis for employment decisions affecting the individual; or (3) the harassment has the purpose or effect of unreasonably interfering with an individual’s professional standing or creating an intimidating, hostile, or offensive environment. Acts of harassment will not be tolerated in relation to any society activity, including, but not limited to, the giving of awards and grants, fundraising, acceptance of abstracts, and handling of manuscripts.
Location Relative to Other Exhibits
Exhibitors may use the exhibit form to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible.
Standard in-Line Space
Height restriction is 2.9m and 10m' in yellow highlight area.
Space does not include a Shell Scheme. You must order with the Trimf Exposition. Hanging signs are not permitted.
In island booth units, bordered on four sides by aisles, the full cubic content of the space may be used. Models or to-scale drawings of cubic content exhibits must be submitted in advance to Exhibit Management for approval to avoid problems during exhibit set-up. Hanging signs are not permitted.
End Cap Booths
An End Cap Booth is a booth that has open sides on three aisles. CYTO does not permit End Cap booths.
Use of Animals
The use of live animals, photographs and other forms of visual display of surgery being performed will not be permitted in exhibit booths.
Use of ISAC Society Name and Logo
The use of the ISAC name and/or logo is not permitted on signs inside or outside the exhibit area, or on descriptive product literature, EXCEPT reference may be made to the meeting as CYTO2018 (33rd Congress of the International Society for Advancement of Cytometry) (with place and dates) on the exhibitor's advertisement.