GENERAL INFORMATION

Exhibit Space Rental Fees

Shell scheme stands are available in a variety of sizes starting from 9 square meter (3m x 3m).  The cost of shell scheme stands is U.S. $2,500.00.  Price includes:  Wall, elements, white panel with company name on each open side of the stand, long-arm spotlights, triple power-socket (electrical connection sold separate) and carpet.  Please contact Exhibit Management for a request for an island booth.

A 50% deposit for each booth requested must accompany the application for space. The balance due on the cost of space assigned must be paid on or before February 21, 2012. Applications received after February 21 must pay in full.

Cancellation or Reduction

Notification of an exhibitor's decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.

If space is cancelled or reduced between the dates of the application received to January 30, 2012,  10% of the total cost of space will be retained.

If space is cancelled or reduced between January 31 and February 20, 2012 the full deposit will be retained.

When the cancellation occurs starting February 21, 2012 to the opening of the meeting, the company will be responsible for paying the full cost of the booth space.
 

Location Relative to Other Exhibits

Exhibitors may use the exhibit application to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor.

Booth Relocation Policy

Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.

Sub-Leasing

Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space.

Americans with diasabilities Act

Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within their booth and assigned exhibit space.

Exhibitor Badges

All exhibitors must register for badges.  Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates.  Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth.  For security purposes, these badges are NOT to be used for friends, clients, etc.  Exhibitor badges do not permit entry to scientific sessions. If you plan to attend scientific sessions, you may register at the ISAC non-member fee.  One complimentary scientific attendee badge will be given to each company.  The badge must be in the the name of the exhibiting employee only.  If you misplace the badge during the meeting you must purchase a replacement.

Exhibitors will receive 6 badges per 3m x 3m space.  Additional badges may be purchased for $20.00 per badge.  Lost , misplace badges may be purchase onsite for $5.00 per badge.  All badges must be picked up on-site.

Exhibitor badges may be made out only in the name of the company shown on the application for space. 

Exhibitor registration will be open during the installation of exhibits starting Friday, June 22 and throughout the Congress.

Online Exhibitor Registration coming soon!

Guest of Exhibitors

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area.  Badges will be made available for up to 10 exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting.  The Guest of Exhibitor badge will permit entry only to the exhibit area from Sunday, June 24 through Tuesday, June 26.  Guest badges will not permit attendance at scientific sessions.

You may register your guest names through our registration system.  These badges will be available for pickup by guests starting on Sunday, June 24.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Web Link

Your company will be listed on the floor plan.  For only US $300.00, you may upgraden incorporate your homepage address on the Conference Floor plan and current exhibiting companies.

Commercial Tutorial Program

As part of the meeting program, exhibitors will have an opportunity to host a Commerical Tutorial.  Commercial tutorials provide your company with an excellent opportunity to introduce new products, give in-depth technical demonstrations and present technical updates.  Space for commercial tutorials may be obtained for a 1 hour slot at a cost of US $2,000 per hour (includes a/v).   Deadline to submit an application is March 20, 2012.

Programs

Copies of the Program will be available at the Exhibitor Registration Desk starting Saturday, June 23.

CYTO 2012 Celebration

The Congress celebration with dinner and dancing will be held at the Moritzbastei on Tuesday, June 26 from 19:00 - 22:00.  So bring your dancing shoes!  Tickets may be purchased through our registration office.  Please contact Josie Leftwich at leftwich@faseb.org or phone at 301 634-7010.