Commercial Exhibition

Booth Design and Use of Exhibit Space

Standard In-Line Booths

The back wall of the display is limited to 8' in height and a depth of 4'. All display fixtures and accessories, (including but not limited to book racks, instruments and foliage) over 4' in height, not to exceed 8' maximum, must be confined to that area of the exhibitor's space which is within 4' of the back line. Display material in the remaining 6' of booth space must not exceed 4' in height. Hanging signs are not permitted.

Multiple Standard Booths

In an exhibit that contains 3 or more linear booths (30 feet or more), the interior booths are permitted to contain display material over 4' in height - with a maximum of 8' in height - which must be confined to that area of the exhibitor's space which is within 6' of the backline of the booth. Sufficient "see-through" area must be provided so as not to block the view of adjacent exhibits. The end booths of such an exhibit must conform to the Standard Booth restrictions of 4' display area from the backline of the booth. Hanging signs are not permitted.

No exhibit may span an aisle by roofing. Exposed, unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. If such draping is not ordered, the contractor, with the approval of the Exhibit Manager, will install it and charge the exhibitor.

The aisles are the property of all the exhibitors; therefore, each exhibitor has the responsibility to assure proper flow of traffic through the entire show. Do not place your demonstration areas on the aisle line of your exhibit if you expect many people to congregate at one time. Leave space within your own exhibit area to absorb the majority of the crowd. This regulation applies even if your exhibit booths are directly across the aisle from each other.

Island Booths

In island booth units, bordered on four sides by aisles, the full cubic content of the space may be used; however, all display material is restricted to 20’ in height and sufficient “see-through or walk-through” area must be provided so as not to block the view of adjacent exhibits. Models or to-scale drawings of cubic content exhibits must be submitted in advance to Exhibit Management for approval to avoid problems during exhibit set-up. Hanging signs are permitted.

Exhibitors wishing to create their own island on the exhibit floor plan will be charged the full cost of any booths deleted to create such an island.  Please contact Janet Kearney at jkearney@faseb.org to make arrangements.

Service Kits

Exhibitor service kit is available at www.freemanco.com/store/show/showInformation.jsp .  A hard copy will not be mailed.  Exhibitors are urged to take advantage of cost reductions offered by most contractors for advance orders.  Many services cost substantially more when ordered onsite.

Fire Code Regulations

Volatile or flammable fluids, substances or materials of any nature prohibited by city fire regulations or insurance carriers may not be used in any booth.
Nothing may be stored behind booths. All packing containers, wrapping materials, carrying case, etc., must be stored off the exhibit floor. Regulations for the Washington State Convention & Trade Center will be included in the exhibitor service kit.

Carpeting

The exhibit hall is not carpeted. Exhibitors are required to carpet their booths/displays. Aisles will be carpeted in blue.        .

Labor/Furniture/Rental Displays

Freeman has been appointed the general contractor for the meeting. Forms for ordering furniture, carpeting, rental displays and labor will be included in the exhibitor service kit. Labor will be available based upon advance orders from exhibitors.

Freeman
1000 Elmwood Park Blvd.

New Orleans, LA 70123
Phone: (504) 733-7469
Fax: (703) 731-1214
E-mail: larry.gutelius@freemanco.com
Web: www.freemanco.com

Electricity/Utilities/Telephones

Electrical service, telephones and installation of water, gas or air will be available. Order forms for services will be included in the exhibitor service kit.

Audio Visual

Audio Visual needs will be provided by:

Sales Lead System

A sales lead system will be provided. Details and order forms will be included in the Exhibitor Service Kit starting January 4, 2010.

Food and Beverage Distribution

The Baltimore Convention Center is committed to providing the highest quality food and beverage services for their guests.  All food and beverage is to be arranged through the Catering Department.   No outside food or beverages of any kind are allowed into the facility. Beverages and light snacks are permitted in the exhibit if ordered through the Baltimore Convention Center's official caterer. Food and beverage distributed from large, loud machines is prohibited, ie: yogurt, popcorn and espresso machines. Order forms for food and beverage will be included in the Exhibitor Service Kit.

Union Regulations

Full time employees of the exhibiting companies may set their own exhibits.

Gratuities
Freeman requests that exhibitors do not tip their employees. They are paid at an excellent wage scale denoting a professional status, and Freeman feels that tipping is not necessary. This applies to all Freeman employees.

Safety
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Freeman cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the order form and the necessary ladders and tools will be provided.

Use of Outside Contractor
Exhibitors who plan to have an exhibit service firm (other than the official contractor) unpack, erect, assemble, dismantle, and pack displays must notify Exhibit Management in writing, with a copy to Freeman by April 7, 2010, of the name of the service firm, address, and the supervisor(s) who will be in attendance. The service firm must notify Exhibit Management in writing of the names of all full-time employees working on the show, and must furnish an insurance certificate to Exhibit Management with a copy to Freeman, in the amount of $1,000,000 liability to include property damage.

Indemnity
The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save ISAC, and their officers, employees, and agents, FASEB Exhibit Management, the Washington State Convention & Trade Center and its employees and agents, and Freeman harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney's fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy or use of the exhibiting premises or a part thereof, excluding such liability caused by the sole negligence of the parties referred to above. In addition, the Exhibitor acknowledges that ISAC, FASEB, the Washington State Convention & Trade Center, and Freeman do not maintain insurance covering the Exhibitor's property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the Exhibitor.

Insurance
Exhibitors are urged to take out a portal-to-portal rider available at a nominal cost on their own insurance policy protecting them against loss through theft, fire, damage, etc.